Privacy Policy

Your privacy matters to us. This Privacy Policy explains how Women’s 10K® collects, uses, protects, and manages your personal information when you access our website, create an account, or participate in our programs and activities.

By using the Women’s 10K® Club platform, you agree to the practices described in this policy.

Information We Collect

When you join the Women’s 10K® Club or use our services, we may collect:

Personal details such as full name, date of birth, gender, nationality, and domicile address
Contact information including email address and phone number
Profile information, including an optional profile picture
Identity document information when needed for verification or eligibility
Program and event registration details
Payment-related information processed through secure third-party providers
Technical data such as IP address, device type, browser information, and platform activity

If you sign in using your Google account, we may receive basic account information made available by Google, such as your name, email address, and profile picture. Your Google profile picture may be used as your Women’s 10K® Club profile picture.

You may also choose to upload your own profile picture. Providing a profile picture is optional and is not required to use your Women’s 10K® Club account.

This information allows us to deliver a smooth, safe, and meaningful experience for every member.

How We Use Your Information

Your data may be used to:

Create and manage your membership account
Display and manage your member profile, including your profile picture when available
Authenticate your account when you use supported sign-in methods such as Google Sign-In
Process registrations and payments
Confirm eligibility for specific programs
Provide access to exclusive member benefits and partner offers
Share important updates, reminders, and event communications
Improve platform performance and user experience
Maintain fairness and integrity within our community

We only collect what is necessary and use it with care.

Profile Pictures

Profile pictures are optional. If you sign in using Google, we may automatically retrieve the profile picture associated with your Google account and use it as your Women’s 10K® Club profile picture. Alternatively, you may upload a profile picture directly from your device.

Your profile picture may be displayed within the Women’s 10K® Club platform wherever your member profile is shown. If you do not provide a profile picture and no profile picture is available through your sign-in provider, a default profile image or placeholder may be displayed instead.

If you upload a profile picture, you are responsible for ensuring that you have the right to use and upload that image.

Third-Party Sign-In Services

We may allow you to create or access your account using third-party authentication services such as Google Sign-In. When you choose to use Google Sign-In, Google may provide us with basic account information permitted by you and made available through its authentication service, such as your name, email address, and profile picture.

We only use information received through Google Sign-In for account authentication, profile management, and operation of the Women’s 10K® Club platform. Your use of Google services remains subject to Google’s own privacy policies and terms.

Honesty and Accuracy of Personal Data

To keep our community fair, safe, and respectful, every member is expected to provide personal information that is honest, accurate, and complete.

Some Women’s 10K® programs are limited based on specific criteria such as gender, age, or other demographic factors. Accurate data helps us ensure these programs remain appropriate and inclusive for the intended participants.

Providing false or misleading information may result in restricted access, cancellation of participation, or suspension of membership.

Data Protection and Security

We apply appropriate technical and organisational measures to protect your personal data from unauthorised access, misuse, alteration, disclosure, or loss. While we take reasonable precautions, no digital system can guarantee complete security. We encourage all members to keep their login credentials private and secure.

Who Can Access Your Data

Your personal data may be accessed by:

Authorised Women’s 10K® team members and committee
Trusted service providers that support our platform, authentication, event management, payment processing, communications, and other necessary operations

Access is limited to what is reasonably necessary for these parties to perform their functions, and they are expected to handle personal information appropriately and securely.

Sharing and Disclosure

We do not sell your personal data. Information may be shared only when reasonably necessary to:

Operate and maintain the Women’s 10K® Club platform
Authenticate and manage member accounts
Process event registrations or payments
Deliver partner benefits or vouchers
Comply with applicable legal requirements
Protect the safety, security, rights, and integrity of our community and platform

Any data sharing is limited to the relevant purpose.

Cookies and Tracking

Our website may use cookies and similar technologies to support essential platform functions, maintain account sessions, enhance performance, and understand how the platform is used so we can continue improving the experience for our members.

You can manage or disable cookies through your browser settings. Please note that disabling certain cookies may affect some features or functionality of the platform.

Your Rights

Subject to applicable laws and regulations, you may have the right to:

Access your order history and personal data
Make corrections to inaccurate information by accessing your Member Profile
Update or change your profile picture where this functionality is available
Request deletion of your personal data, subject to applicable legal and operational requirements
Opt out of marketing communications

Further requests can be made by contacting our developer team at Human Connection Studio.

Data Retention

We retain personal data only for as long as reasonably necessary to support your membership, provide our services, manage program participation, and meet applicable legal or operational requirements. Data that is no longer required will be securely deleted, anonymised, or archived where appropriate.

Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our platform, practices, services, or applicable regulations. The most current version will always be available on this page.

We encourage you to review this Privacy Policy periodically to stay informed about how we handle your personal information.

Contact Us

If you have questions or concerns about this Privacy Policy, feel free to reach out to our team at:

Email: hello@womens10k.id
Website: womens10k.id

At Women’s 10K®, your trust and comfort matter deeply to us. We are committed to building a secure, supportive, and empowering space where every member can move with confidence, connection, and pride.